Four Skills to Master in Your Event Planning Career

If you are contemplating a career as an event planner, whether that be with an event planning company, in an event planning position within a corporate organization, or starting your own event planning business, it is smart to make sure that the event planner job is a good fit. In addition to learning the ins and outs of event planning and what the work requires, it is equally as important to be sure you have the event planning skills you need for success.

Highly Organized – Keeping track of numerous tasks, multiple vendors, and constantly changing to-do lists all at once – while keeping your client happy — can be challenging for some and daunting for others. Being highly organized is a must for successful event planning. For those who make and manage to-lists to keep their personal lives running smoothly, being organized may come naturally. For others who struggle to remember deadlines or to pick up the dry cleaning, being organized may require more effort. Event planners may manage one event at a time or be in the planning stages of multiple events simultaneously. Organizational tools for event planners abound, from software that tracks registration to templates for forms and spreadsheets. An event planning checklist that is customized for each event is one of the most valuable event planning tools regardless of your natural organizational ability.


Personable – What do all events have in common? People! Who do you interact with and work with in the process of planning events? People! Successful event planners are personable, engaging, good conversationalists and excellent listeners. Event planning is a very social profession in that the end result – the event itself – is or a group of people, large or small. Understanding people and enjoying talking to them are part of the job. This does not mean that, as an event planner, you will spend most of your day out at client lunches and having cocktails at social events. Not at all. Event planning is hard work and much of it is spent at a desk with a phone or computer. After all, in day-to-day life, most of us remember the pleasant, helpful people we interact with and that interaction can make an experience that much more enjoyable for both parties. Knowing how to relate to different personalities, how to connect with someone whom you want to do business with and being someone that makes a positive impression are keys to success so consider this one of those essential event planning skills. No one wants to work with or assist someone who is difficult to talk to, hard to understand or rude and unprofessional in any way.

Excellent Communicator – Excellent communication skills are essential in many professions. In event planning, miscommunication can result in numerous problems for both the event planner and the client, and a simple misunderstanding can have catastrophic results. Being able to effectively communicate thoughts and ideas is a very practical skill that is used on a day-to-day basis by event planners of all experience levels.

  • Written communication – writing event proposals for a prospective client; creating materials to market your firm; writing contracts with clients and vendors;drafting thank you notes to guest speakers and VIPs
  • Verbal communication – ability to explain the scope and purpose of an event;effectively communicating your ideas to a supervisor, client or vendor; understanding and processing information that is provided, such as the concerns of a client or questions from a caterer;skillfully negotiating hotel rates, contract details, or extras from a vendor

Creative – Successful event planners have ideas. Lots of them. And with that creativity the ability to transform the idea into something tangible. They can take a vision and bring it to life. From developing a unique theme for a party to coming up with an affordable decorating solution that meets a small budget, creativity is essential when planning an event. Creativity also comes into play when facing the inevitable problems that arise during even the most diligently, professionally planned event. In this scenario, creativity takes shape in the form of problem-solving. Being able to think creatively to develop solutions to problems can positively impact the success of your event.


Top Event Trends for 2018


Here are the top event trends that will make big waves for the rest of the year. Read up and choose which you can apply to your event planning practice.

Going back to basics – By basics, we mean complete basics. Next year, we’re expecting more and more companies to analyse whether their events are even worth running – let alone reviewing how they’re run.

Doing more with less – Budgets are undoubtedly important, and so are results. The need to demonstrate ROI and ROO is ever-present meaning making the most of your marketing. Doing more with less means thinking of new, interesting ways to generate better results with tighter monetary constraints. 2018 will be about event organisers employing a greater degree of creative thinking, giving their events impact and making them stand out in a crowded marketplace. The key is to do this without losing sight of overall goals, and keeping the holders of the purse strings happy. Learn more about doing more with less here.

Personalisation With the right data as a starting point, it’s surprisingly easy to personalise multiple elements of the event experience, from comms to entry passes, social media to tailored programmes with very little spend. But with some serious investment, a fully personalised event experience for each delegate is an exciting possibility.

Fun factor – Consumer festivals get all the fun, but what about the business events? We think playfulness and interactivity will be front and centre for a lot of branded events next year. Be that treasure hunts, interactive games, polls, conversation, prizes, quizzes, whatever; gamification can engage an audience in ways that a talk or a sales pitch can’t.

Merging of digital and physical space – With stunning advances in augmented and mixed reality over the last couple of years, 2018 looks like the year it’s going mainstream. To date, AR has been lumped in with VR – a side show to attract a visitor to a stand providing a temporary wow factor but not much more. But AR’s true power is in bringing a space to life. Apps can now overlay vast swathes of information over a smartphone camera to give additional information to delegates. More than that, it can be used to creatively tell a story, or place characters into the real world around you. It’s no longer enough to have a meaningless demo at your event, but working with creative partners and collaborators, the event space in 2018 will make the leap to creating more memorable and meaningful AR experiences for visitors.

4 Steps to Having a Successful Event

The success of any kind of event depends greatly on the preparation done by its organizer. As an organizer, you must be able to cover all the event details from start to finish. Are you organizing your first event? Here are some tips that can help your event planning work like a breeze.

Set clear objectives. To begin, define the kind of event you’ll be holding. For example, you want to setup a school fundraiser event. Ask yourself the following questions:

  • What is the purpose of this fundraiser?
  • What are the specific goals you expect to accomplish?
  • Who will attend? Who are your audience?
  • Who will benefit from this event?

If you find it difficult to set objectives, seek the help of your colleagues and trusted friends. They might be able to see your ideas from a different perspective and provide helpful suggestions.

Make a checklist. Your checklist should not only include the materials and equipment you need to purchase and rent. It must also include the step-by-step guidelines to organizing and executing an event. This will help you  not to miss any important procedure or transaction before and during the event. If you’re clueless about the items to include in your checklist, download a free template online and just add other items or action points which may be necessary for your event.

Develop a financial blue print for your event. A budget must include all your expenses  like food, insurance, materials, permits, printing,  rent, speakers, security, etc. It should also include revenue opportunities like donations, sponsorship, ticket sales and online fundraising. Read this detailed infographic from School Fundraising to discover how online fundraising can help you run a successful event.


Unexpected expenses are inevitable. Plan your budget ahead of time so that you will have enough money to cover such expenses and continue on with your event.

Plan your marketing strategy. Great publicity is key to a successful event. There are many different methods which you can use to let people – specifically your target audience –  to know about your event. Determine who you want to attend and then target your advertising accordingly. Research about the type  of advertisement that will work best for your target audience. If you’re going to have paid advertisements, consider them with inexpensive fliers, email marketing and word-of-mouth.

You can have a successful event by observing the above-mentioned tips. Don’t be dismayed if your event’s turnout is lower than expected. Turnout is a great indicator, but not the sole indicator of success. If your event was able to achieve its chief purpose, it’s already a success.

Quick Insights on Dressing Up for a Beach Party

Summer is around the corner and you must have received a bunch of beach party invitations already. Here are some tips which can help you look good in all the beach parties you plan to attend.


Always stick to the theme of the party.  Opt to be in a casual or relaxed outfit; never  turn up in a formal or semi-formal outfit. If you’re considering to swim, make sure to wear a dress that is easy to take off. Choose a dress with a summery hue for you to blend in the atmosphere well. As for your swimsuit, choose one that’s appropriate to your body type. No matter how great your body is, never wear a thong because this might cause other people around you to feel uncomfortable. Bring a nice cover up that matches your swimsuit.


Avoid  wearing too many accessories in the beach. Wear few pieces of jewelry which are easy to remove in case you want to go for a swim. As for your footwear, wear flip flops or flat sandals because it is easy to walk in them on the sand. If you’re attending a day-time beach party, you will need to make sure you’re protected from the sun’s harsh rays. Carry a large straw hat along with your sunglasses and sunscreen lotion. Don’t forget to bring a cool-looking beach bag where you can place all your stuff.

beach party

Three Easy Ways to Have a Post Valentine’s Day Celebration

vdayWeren’t you able to celebrate Valentine’s Day on time? Don’t fret because there are millions of people around the world who share the same experience. You can still celebrate your love for your special someone, friends and  family days or weeks after Valentine’s Day. After all, you don’t have to wait for special occasions like this just to remember love all year round.

Enjoy good food during couch time.  Are you always busy with work? Is couch time the only opportunity you can spend time with your partner before going to sleep? Make it special by preparing some pizza and champagne to go with your end of the day talk. You will be surprised that you don’t actually have to  be in an expensive restaurant just to enjoy a heart-warming meal.

Go on a picnic on weekends. Picnics  are dependent on the weather often times so make sure to check the weather forecast before you leave home. To make the preparation easy, choose summer food items  which are transportable and won’t spoil quickly. Consider olives, cheese, crackers, dips and fresh veggies, or if you want to keep it super simple, fish and chips saves on dishes. Go to a beach or a park you’ve never been too for your picnic.

Schedule a dinner date  at home. Do you want to spend a good time with your family and friends? Host a dinner date at your house. Even if you’re hosting this special event, you need not cook and prepare all the food for everybody. You and your guests can take turns in cooking. This will make your dinner date more enjoyable and memorable.


Key Points in Planning a Birthday Party for Centenarians

Planning a birthday celebration for any centenarian takes sensitivity. Quite possibly they are frail and mobility challenged. The location of the party must take this into consideration.

Discuss the party with the birthday celebrant. NEVER THROW A SURPRISE PARTY for someone this age. Together, work up an invitation list of friends and family members.

Know all you can about the birthday celebrant. If she is in a wheelchair or in ill health, hold the party at their home. If she lives in a nursing home, coordinate with the administrator for this very special event. You need to know about all allergies and limitations. For instance, if she can’t hear, don’t waste money on music.

Plan the food. There may be rules to follow if she lives in a nursing home. If you can hold the party in a private home, consider hiring a caterer. An alternative is to ask friends to bring a dish. The hostess supplies only the Birthday Cake and drinks.

Use the dining table with her best linens and china for a smaller group. Many centenarians are especially fond of their possessions and will have fond memories at dining table set with her beautiful china and silver.

Buffets will be difficult for senior citizens. If there is a large group of guests, put the food on a buffet or dining table, but have helpers serve the seated senior citizens-especially the birthday girl. Be sure to have a non-alcoholic punch or soft drinks as the celebrant or the elderly guests may need to avoid mixing alcohol with medicines.

Bake the celebrant’s cake. Top it with letter candles or put three large candles for 1-0-0 on the cake. Western tradition allows for 100 small candles on the cake, but she probably cannot blow them all out, and this will make her feel bad.100th bday

Entertainment should be appropriate for senior citizens. Children’s choir is a favorite. A violinist or pianist could provide background music as well as a set program.

Consider hiring a photographer or videographer. Copies of these mementos will be cherished by all members of the family.

Dress. Work with the birthday celebrant on dress for the day. Make sure has a current hair cut or hair style. Fix makeup for ladies and choose a great looking outfit. Buy a tiara for the birthday girl. Party supply places have fun ones with the number 100 prominently displayed. A funny hat for a birthday guy sets the party mood. They want to look and feel good for this special day.

How to Eat Healthy At Holiday Parties in 2016

holiday-partyHoliday get-togethers and parties often include food that isn’t the healthiest as well as high calorie holiday drinks and alcohol. It can be hard to stick to your healthy routine with all of the temptations and treats at your fingertips. There are easy ways to enjoy all of the festivities and visit with friends and family without getting out of control with your eating and drinking. Use these three tips to help stay on track.

Eat a well balanced snack before you go. This is one of the most important tips to help you stay on track at holiday parties. How many times have you waited to eat before you go to a party so you can eat all of the fun holiday food? Usually, postponing eating only leads to eating more than you normally would. Make sure you don’t go to a get together hungry! Instead, prepare yourself a well balanced snack before you go. This way, you won’t be starving when you get to your party and the chances of overeating are much less. It’s best to make something that contains all three macronutrients – protein, carbohydrates and fat. Enjoy a 100 – 200 calorie, well balanced snack before you head out. A meal replacement shake, meal replacement bar, small side salad or soup are easy ways to provide all of the macronutrients needed without eating a big meal. Eating your snack ahead of time ensures your getting a healthy mini meal and will help balance out blood sugar levels to avoid cravings. When you get to your holiday party, enjoy a few treats but don’t overindulge. You should be less likely crave all of the bad snacks but can still taste a few treats and have a fun holiday beverage if you’d like.

Stick to whole food. Sticking to whole foods as much as possible should help you avoid all of the processed treats with ingredients you may not be aware of. Prepackaged, pre-made hors d’ oeuvres often contain refined sugar and unhealthy fats. These types of ingredients can lead to a spike in your blood sugar because of too much sugar or too many calories. This will lead to wanting more and more of those unhealthy treats. Instead, try to stick to whole foods as much as you can. Vegetable trays with dips, protein bites and skewers and healthy fats like nuts and seeds are great options to pick from. Yes, you can still choose a few unhealthy temptations but if the majority of your food comes from healthier choices, you’ll be less likely to overeat the bad options.

Stay hydrated. Keeping yourself hydrated will reduce the chances of dehydration and also reduce the risk of mistaking thirst for hunger. Sticking with the general rule that you should drink half of your body weight in ounces will help you remain hydrated. Drink pure water for hydration – no caffeinated or sugary drinks. Dehydration can lead to your body holding onto water which in turn may lead to gaining weight and pushing the number on the scale up. Alcohol and high salt foods may lead to dehydration if you’re not continuing to drink your water on a consistent basis throughout the day. When you’re at a party, a great rule of thumb is to have one glass of water for every glass of alcohol that you have. This can help you stay completely hydrated. In addition, many times we think we’re hungry but we’re actually thirsty. If you continue to drink your water, the likelihood of you mistaking hunger and thirst and overeating might be much less.